allocator.live / AI OS for AV & event companies

When your hands shake at FOH,
the system should hold.

Allocator is the operating system for the nights that don’t forgive mistakes: crew, gear, comms, docs, timelines — kept stable when your brain is running triage.

See how it works → Start with the truth ↓
Built for loud rooms + late hours
Autopilot, not “AI vibes”
Signal-path thinking for ops
Moment
03:07 — lights die, you don’t.
Promise
Stable plans, clean handoffs, quiet control.
LIVE / system breathing
ALERT / comms overflow
SECTION 02 / THE PROBLEM

Your ops are held together by adrenaline.

At 4am, it’s not “project management.” It’s survival: messages, last-minute swaps, missing gear, crew no-shows, unlabeled power, a hundred tiny failures waiting for one bad minute.

Comms become the system. WhatsApp threads turn into run-of-show, inventory, and payroll — all at once.
Everything lives in your head. Who’s on which call. Which case is missing. Which cable fixes the hum. You carry it until you snap.
Chaos hides in the gaps. Handoffs, labels, confirmations, versions — the boring parts that break the night.
Not a skill issue. A system issue.
Allocator is the handrail.
SECTION 03 / AV BRAIN RADAR

Make the invisible load visible.

Allocator maps how you actually survive out here — what’s strong, what’s stretched thin, what’s been burned down by too many nights.

DIAGNOSTIC / SKILL SURFACE
CAL: 01.00 • TEMP: LOW
86
72
64
58
44
39
51

Not a personality quiz. A calibration screen — so the plan fits the human running it.

Warehouse ceiling with truss grid; cyan laser radar chart floating in haze, like a calibration hologram.
Split frame: left side shows corroded wiring spaghetti and flickering dimmer rack; right side shows clean loomed cable runs, labeled patch panel, and solid green status LEDs.
SECTION 04 / HOW IT WORKS

Old nervous system out. Clean signal path in.

Allocator turns scattered reality into a single operational truth — then pushes it back out as assignments, checklists, and confirmations you can trust mid-show.

STEP 01
Capture

Pull in events, crew, gear, docs, and messages — the stuff that’s currently living in ten places.

STEP 02
Resolve

Allocator detects conflicts, gaps, and risk — then proposes a plan that respects constraints and humans.

STEP 03
Deliver

Send clean outputs: call times, pack lists, roles, routing, and updates — versioned, confirmed, auditable.

Inputs: chats • sheets • memory
Outputs: plan • assignments • proof
Back to Radar ↑

SECTION 5 — AI ENGINE

Nine agents. No fatigue.

Each one is a system you used to carry in your head. Now it runs in the dark. All night. No excuses.

BOOT SEQUENCE LEDs come online one by one. Then breathe.

AGENTS / STATUS

SYNC: LOCKED · MODE: NIGHTSHIFT

  • CREW Availability, rates, confirmations. ONLINE
  • GEAR Inventory, bundles, substitutions. ONLINE
  • COST Margins, overtime, burn rates. ONLINE
  • DOCS Quotes, packs, PDFs, receipts. ONLINE
  • COMMS Client updates, crew pings, threads. ONLINE
  • TRUCK Load plans, weights, routes. ONLINE
  • INTEL Venue constraints, power, access. ONLINE
  • WATCH Risk flags before they bite. ONLINE
  • VOICE Ask. Get steps. Move. ONLINE

NOTE

Not “AI magic.” A night crew on comms — specialist loops, one heartbeat.

SECTION 6 — EQUIPMENT PLANNING

Every case accounted for. Every time.

The obsessive checklists don’t go away. They get absorbed. Allocator tracks the fleet so you can keep your eyes on the room.

Inside a packed truck with flight cases stacked precisely, labels and a headlamp beam cutting through the darkness.
LOAD PLAN Bundles, weights, check-outs, substitutions — tracked.

Inventory that survives reality

Serials, locations, condition, last seen. Not a spreadsheet. A memory that doesn’t black out.

STATUS: GREEN · AUDIT READY

Smart kits & substitutions

Build packages once. Swap gear without breaking the plan. Keep the show spec intact.

RULES: HARD · OVERRIDES LOGGED

Truck logic

Load order, access constraints, fragile stacks, last-minute adds — without the panic math.

ROUTE: LOCKED · DOORS: CLEAR

SECTION 7 — CREW BOOKING

Right people. Right gig. No guessing.

The ones who show up at 5am aren’t “resources.” They’re the line between a clean load-in and a slow death.

Backstage corridor with three crew silhouettes carrying gear, walking toward camera against a blue-white backlight.
CALL SHEET Availability, roles, travel, confirmations — in one place.

MATCHING

Skills that actually map to the night

Role fit, venue type, pace tolerance, who thrives under pressure. Not vibes. History.

COMMS

One thread per gig

No more lost confirmations across WhatsApp, email, and “did you see my message?”

PROTECTION

Overtime & burnout flags

Allocator warns you before you book someone into a wall — including you.

SIGNAL: STABLE · RISK: WATCHED

SECTION 8 — ICEBERG

The show is the top 10%.

Underneath: power, steel, heat, cables, risk. The weight you carry so the crowd can forget the world exists.

CROSS-SECTION Camera sinks below stage level. Beauty above. Infrastructure below.

SECTION 09 / PRICING

No pitch. Just what it costs.

Three sheets. One work light. Pick the level of control you need.

Freelancer

$49/mo

  • 1 user
  • 50 events/year
  • Core planning + ops memory
Start here

Crew

$199/mo

  • 10 users
  • Unlimited events
  • Shared crew + gear ops
Get Crew

Fleet

$499/mo

  • Unlimited users
  • API access
  • White-label
Talk to us

SECTION 10 / FOUNDER

3:47 AM. Empty room. One notification.

I built Allocator after the nights where nothing broke — except me. Not a “vision.” A field fix for the part of the job nobody sees.

[TIMESTAMP] 03:47 You stop reacting. You start building.

SECTION 11 / ENTRY

One green dot. System stable.

Get early access to Allocator. Quiet invite. No funnel.

Plan: — Response: human Domain: allocator.live

By submitting you agree to be contacted about the beta. No spam. No ads.